2024 Project Period (2024-1-TR01-KA131-HED-000206479) 2025-2026 Academic Year Fall Semester Erasmus Student Mobility Applications

 2024 KA131 Call Year (2024-1-TR01-KA131-HED-000206479)

2025-2026 Academic Year Fall Semester Erasmus Student Mobility Applications

ERASMUS+ Program

2025-2026 Academic Year Fall Semester Erasmus+ Student Mobility for Study Application Calendar 

ERASMUS+ student mobility for the study is carried out within the framework of the existing bilateral agreements of the higher education institution holding the Standard or Extended ERASMUS+ University Charter to exchange ERASMUS+.

The action is that the student registered in the higher education institution carries out a part of his/her education in the higher education institution abroad, which is a partner with a bilateral agreement.

Study Mobility Selection Process and Required Documents/Minimum Requirements

Students must first meet the following minimum requirements to participate in the activity:

1. Being a full-time student enrolled in a higher education program at any of the formal education cycles (first, second, or third cycle) within the higher education institution,
2. a) Having a minimum of 2.20/4.00 CGPA for first-cycle (undergraduate) students, b) The associate degree graduation grade being minimum of 2.20/4.00 for students who have transferred from the associate degree, whose transcript has not been prepared yet at the application stage; High school graduation grade being minimum of 75/100 for first-year students whose CGPA has not been formed yet, (It is not suggested that first-year students apply to Erasmus Student Mobility for study since first-year students' applications are not accepted from some of the partner universities.) c) Having a minimum of 2.50/4.00 CGPA for second and third-cycle (graduate) students,
3. Having enough courses or non-course ECTS credit load for study mobility. For master’s and doctoral students who do not have a course load, for example, who are in the thesis period, a learning agreement can be arranged for a non-course workload of 30 ECTS in one academic semester,
4. The total period not exceeding 12 months with the new activity if the applicant has benefited from higher education mobility activities in the 2014-2020 and/or 2021-2027 Erasmus+ periods within the current education cycle. (The activity period could be a period of 2 to 12 months, valid separately for each level of education (1, 2, or 3 terms depending on the country's systems). Level of education describes associate/bachelor, master, and doctorate degrees.

In addition to the average of success and foreign language scores, when calculating the Erasmus selection score of students who have previously benefited from higher education student or internship mobility within the scope of Erasmus+ (2014-2020 or 2021-2027) within the same education cycle, a deduction of 10 points is applied for each activity previously utilized (regardless of between study-internship distinction).

Students who suspend their registrations can not perform their study mobilities or compulsory internships during the period when they froze their registration. In a voluntary internship, it is left to the Higher Education Institution to decide whether the student who has suspended his/her registration can benefit from mobility. Students can apply for the Erasmus Study and Traineeship mobilities in the period they froze their registration.  

Language Proficiency

The students who want to apply for ERASMUS+ Mobilities (Student Mobility for Study and Mobility for Placement) have the chance to increase the score of their IUE English Proficiency Exam they had before. In the framework of this, the students will be able to re-take the English Proficiency Exam held by School of Foreign Languages of IUE on different dates during the academic year.

           It is compulsory for;

• Students who do not have English proficiency exam score previously taken or do not have a valid English proficiency exam score that is recognized as equivalent by Board of Higher Education,

https://sfl.ieu.edu.tr/ingilizce_hazirlik_programi/en/yabanci-dil-yeterligi

• Both Transfer students and the students enrolled through the Vertical Transfer Exam (VTE) who  do not have valid English exam scores,
• Graduate students who do not have any English exam score obtained before starting the program

         to take English Proficiency Exam if they want to apply for Erasmus+ mobilities.

Application Evaluation Criteria

The evaluation criteria and weighted scores to be used in evaluating the mobility applications are given below:

Additionally,

   Matters to be Considered Before Application:

• The number of students to be granted will be determined according to the ERASMUS+ score of the applicants based on Faculty, Graduate School, Vocational School in accordance with the grant amount allocated to our University by the Turkish National Agency.
• The University and Turkish National Agency are not responsible for the difference that may occur between the candidate status in the application and the finalized selection results.
• If there is more than one application to a university, the selection will be made according to the ERASMUS+ score, regardless of the order in which the applicants prefer that university.
• It is important to consult Departmental ERASMUS+ coordinator before deciding whether to apply for the Study Mobility or not for academic consulting.You can find the list of your ERASMUS+ Coordinators by department at https://ects.ieu.edu.tr/new/idari.php?id=29.
• Students studying in double major can apply for mobility for only one major in the same application period.
• Students who want to benefit from Erasmus+ study mobility are obliged to take at least 30 ECTS credits in a semester. Depending on the academic program of the partner university abroad, the courses that can be taken in a semester can be a maximum of 33 ECTS and a minimum of 27 ECTS.
• Since the local language is used as the medium of instruction in some universities, the Medium of Instruction of the university where you want to study within the scope of the ERASMUS+ program must be carefully researched before applying.
• It is possible for the students of the Faculty of Medicine and Faculty of Health Sciences to be conducted as an internship activity (simultaneous or following) that could be gained as professional experience in place of Erasmus Study Mobility. This activity must last for a minimum of 2 months.
• Students studying abroad within the scope of the Erasmus+ program pay the tuition fees for that semester to IUE according to the dates specified in the academic calendar. They do not pay tuition fees to the university abroad. However, all expenses such as accommodation, transportation, personal expenses, nutrition, health insurance are the responsibility of the student.
• The students who will benefit from the Erasmus+ Mobility for Studies, should check the academic calendar of the universities which they wish to choose. The students should make their choices in a way that will not affect the period they will continue at IUE.
• Students bear all responsibility for not being able to register for courses at IUE after returning from the partner universities, exceeding the period of absence from classes, and affecting their academic success as a result of the academic calendar of IUE and the partner university being incompatible.
• The regulations published by Turkish National Agency will be followed in case mobility starts physically and then turns into virtual mobility depending on the conditions of the pandemic, natural disasters,  force majeure, etc.
• It is the student’s responsibility to follow the abroad exit procedures, accommodation, passport, and visa application procedures.

GRANT AMOUNTS FOR 2024 AGREEMENT PERIOD

TRAVEL ASSİSTANCE

The students will receive travel support to contribute to their travel expenses. The travel grant will be determined based on the km value between the starting point of the mobility and the place where the activity occurs. The distance between two points will be calculated using the distance calculator provided by the European Commission, using the table below. The amount that will be paid for the students according to the table below is considered a round-trip, and the amount is not multiplied by two.

“Distance Calculator” can be accessed at http://ec.europa.eu/programmes/erasmusplus/tools/distance_en.htm       

• Eligible documents such as boarding passes, travel tickets (bus, train, flight), and passports will be asked from the students who take travel assistance to determine their round-trip days.

• In case of travel expenses exceed the “Standard Travel Grant Amount” of the above table an additional amount is not paid for due to the limited grant.

• There is no additional payment that will be made to students under the Erasmus+ Funds apart from the grant allocated to students. These expenses are paid by the students.

• The Erasmus+ grant is calculated according to the date on the acceptance letter sent to the student by the partner university, and the 70% amount of total grant to be paid into the student's account. The student receives the remaining 30% of grant payment according to the dates and success status in the participation certificate, which he/she will submit to the Office of International Affairs after completing his/her mobility.

• The remaining grant payments of students, who are not successful in 2/3 of the total credits of the courses taken at the partner university within the scope of the Erasmus+ program, are not made. If there is any amount to be refunded, the student is requested to pay it back after the final calculations

• The mobility is considered non-valid in case the students do not deliver the documents such as a certificate of attendance or Transcript of Records that prove they participated in mobility. In that case, the grant is not paid to students, and a refund of the first payment of the grant is requested from the students.

• The right not to pay the grant partially or completely or to request the refund of the payment already made for the student who does not follow the syllabus specified in the Learning Agreement, fails to attend classes or other studies, is reserved by IUE.

• Students who are selected within the scope of one grant agreement but do not perform their mobilities in that agreement period are not included in the next agreement period on the grounds of “vested rights”. Students are selected for each agreement period and carry out their activities according to the selection conditions valid during the relevant agreement period. Students who do not perform their activities during the relevant agreement period must re-apply and be selected if they want to benefit from the activity later.

ADDITIONAL GRANT SUPPORT IN STUDENT MOBILITY

Participants with fewer opportunities will be provided with Additional Grant Support in addition to the grant they are entitled to. Participants with fewer opportunities are defined as individuals who are economically and socially disadvantaged and fall into one of the following subcategories:

1. Those subject to Law No. 2828 (individuals under protection, care, or housing decisions pursuant to Law No. 2828 by the Ministry of Family and Social Services).
2. Students under protection, care, or housing decisions under the scope of the Child Protection Law No. 5395.
3. Individuals receiving orphan's or survivor's pensions.
4. Spouses and children of martyrs/veterans and the veterans themselves.
5. Individuals or families receiving a need-based allowance (students, their parents, or guardians must provide documentation proving that they receive financial support from municipalities, public institutions, or organizations such as Ministries, Social Assistance and Solidarity Foundations, the Directorate General of Foundations, the Red Crescent, AFAD, etc., at the time of their Erasmus application).
6. Individuals with disabilities.[6]
7. Individuals whose parents or guardians receive disability or need-based pensions under the "Law on Providing Pensions to Elderly, Disabled, and Needy Turkish Citizens" (Law No. 2022, dated July 1, 1976).[7]
8. Individuals or first-degree relatives receiving disaster aid from AFAD.
9. Scholarships or grants from the Credit and Dormitories Institution and similar merit-based scholarships, success scholarships, or one-time financial aid are not considered as financial support under these provisions.

Students falling into the above categories, upon request and by documenting their eligibility, will receive Additional Grant Support in the amounts specified below based on the type of mobility.

AGREEMENTS AND QUATAS

The list of universities within the scope of ERASMUS+ Student Study Mobility can be found at https://oia.ieu.edu.tr/en/erasmus-anlasmalari-ve-kontenjanlar

The quotas for the universities can be viewed on the TurnaPortal during the application.

The estimated distribution of grant quotas for the selections to be held based on faculty based on the ERASMUS+ score is given below.

IMPORTANT: The exact number of students to be awarded the grant may vary depending on the total number of applications, faculty/school/graduate school quotas, the period of study of the preferred university and the education cycle.

              GRANT QUOTA FOR ERASMUS+ STUDENT MOBILITY for STUDY 2025-2026 ACADEMIC YEAR SPRING SEMESTER

APPLICATION PROCESS:

Students, who want to apply to benefit from the ERASMUS+ program in the FALL semester of the 2025-2026 academic year, can apply as of January 30, 2025. The instructions regarding the use of the portal can be found on the TURNAPortal Application Guideline, here.

The students make their applications via https://turnaportal.ua.gov.tr/giris?returnUrl=%2F by entering their E-State passwords.

DEADLINE TO APPLY

February 13, 2025

Contact Info 

oia@ieu.edu.tr